Job description:

We are seeking a Team Coordinator to join TUMO in the role of Workshops Team Coordinator. If you're a driven individual who can effectively manage the daily activities and logistics of the Workshops Team, you would be an ideal candidate for this position.

/en/workshops-team-coordinator-9

Job responsibilities

Project Management

• Assist with different project planning and execution

• Coordinate and track tasks and activities within the project ensuring they are completed on time

• Facilitate communication to keep everyone informed about project progress, changes, and issues

• Maintain project documentation, including meeting minutes, status reports, and project plans, to ensure accurate and up-to-date records

Business Trip Coordination

• Arrange transportation and accommodation for business trips working closely with the respective departments.

• Address and troubleshoot issues related to business trips.

Schedule Management

• Create and update schedules based on templates

• Share monthly schedules with corresponding stakeholders

Workshop Support

• Prepare and follow up on monthly workshop requirements

• Assist in equipment preparation

• Ensure readiness of the workshop

Administrative Support

• Troubleshoot various administrative issues

• Address technical issues by opening and following up on tickets

• Channel various requests from Operations/Students

Documentation and Files Management

• Workshop result management

• Channel various requests from Operations/Students

Communication and Coordination

• Share administrative information with Workshop Leaders

• Conduct stationary inventory checks and assist with hardware inventory checks.

• Handle purchase requests and follow up on purchases

• Organize all team meetings

Learning Lab Support

• Create forms, templates, and posts

• Assist with student recruitment and shortlist applicants based on Learning Lab prerequisites.

• Provide student lists to the Call center

• Assist with rooming, scheduling, and transportation arrangements

• Manage files of best results and assist with the organization of lab result presentations.

Required qualifications

• Proven experience in administrative support roles

• Excellent organizational and multitasking abilities

• Strong communication and interpersonal skills

• Proficiency in GSuite and familiarity with task management tools

• Ability to work independently and collaboratively in a fast-paced environment.

Required candidate level: Junior

Additional information