The Gituzh Initiative

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Position Summary: The Project Manager for Science Week will oversee the planning, execution, and evaluation of all activities associated with the event. This role requires exceptional organizational skills, a strategic mindset, and the ability to manage multiple stakeholders effectively. The Project Manager will work closely with various team members to ensure the successful delivery of Science Week, aligning with Gituzh’s mission and vision.

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Project Planning and Coordination:

• Develop a detailed work plan and schedule for the Science Week core team, ensuring all tasks are assigned and timelines are clearly communicated.
• Standardize documentation practices across the team, including templates for meeting minutes, project tracking, and status reports.
• Establish regular communication channels and protocols to ensure seamless information flow within the team and with external stakeholders.
• Collaborate with the Content and Event Directors to support Science Festival organization process and refine and revise activity packages for kindergartens, schools, and universities.

Stakeholder Engagement and Communication:

• Identify and map key stakeholders across various project phases to tailor communication strategies effectively.
• Develop and implement a stakeholder engagement strategy, including regular updates, feedback loops, and specific engagement activities.
• Monitor and evaluate the effectiveness of the engagement strategy, making adjustments as necessary.
• Maintain seamless communication with all stakeholders, working closely with the Event Director.

Risk Management:

• Conduct a thorough initial risk assessment and establish a process for ongoing risk evaluation.
• Develop and maintain a comprehensive contingency plan that can be activated in response to identified risks.

Brand Identity Development:

• Work with the Science Week team to provide creative direction for the branding team, ensuring brand identity aligns with the mission and vision of Science Week.
• Collaborate with the internal Graphic Designer to ensure all event materials and communications adhere to established brand guidelines.

Promotional Campaigns:

• Identify and collaborate with key scientific and educational influencers for authentic promotion of Science Week.
• Coordinate social media campaigns with influencers and the in-house SMM specialist.
• Leverage Gituzh community resources to amplify outreach through established networks, newsletters, and community announcements.
• Establish partnerships with media outlets catering to educational and scientific communities, arranging interviews, guest articles, and event coverage.
• Design a comprehensive press kit, including press releases, high-quality images, event schedules, speaker bios, and factsheets.

Evaluation and Reporting:

• Design and implement an impact assessment to measure the outcomes of Science Week.
• Establish feedback mechanisms to allow stakeholders to provide input and express concerns.
• Manage the deployment of event technology, such as mobile apps or interactive kiosks.
• Provide a comprehensive package of all event documentation, including contracts, communications, and compliance forms.

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• Bachelor’s degree in Project Management, Event Management, Communication, or a related field.
• Proven experience in project management, preferably in event planning or educational initiatives.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and stakeholders effectively.
• Proficiency in project management software and tools.
• Knowledge of risk management and contingency planning.
• Creative problem-solving skills and attention to detail.

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