QSI International School of Yerevan

Job description:

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. Enthusiasm for the job, initiative, efficiency, and flexibility in completing tasks is essential as this person is the community’s first contact with the school.

/en/administrative-assistant-740

Job responsibilities

• Answer and direct phone calls.

• Act as the first point of contact for visitors, provide appropriate information and directions.

• Direct and accompany visitors/guests/members to appointments or meetings.

• Work with security personnel to monitor visitors’ access.

• Collect, sort, distribute and prepare correspondence, mail, messages, and courier deliveries.

• Provide translations of documents, or act as translator, when necessary.

• Schedule appointments, maintain and update calendars, and possibly remind the respective personnel of appointments.

• Create, coordinate and print reports and other documents.

• Receive payments, record receipts for student activities.

• Assist with school purchase orders.

• Take and resolve complaints from community members, always being positive even in the face of negativity.

• Support the Mission, Vision, and core values of QSI at school and by attending special school events when necessary.

• Perform basic clerical duties, such as photocopying.

• Other duties as assigned by the Director and Finance Manager

Required qualifications

• University diploma

• 1-2 years of related experience (Experience in an office or school environment will be preferred).

• Ability to maintain a positive attitude.

• Excellent communication skills.

• Fluency or advanced level of ability in Armenian, English, Russian is helpful.

• Experience in multicultural, multinational, and multi-ethnic environments preferred.

• Ability to build positive relationships with a high level of interpersonal skills.

• Excellent talent to interact with people in a positive and courteous manner.

• Strong written and verbal communication skills.

• Ability to prioritize tasks according to importance in a fast-paced environment.

• Multi-tasking capability without compromising on quality.

• Dependable, punctual, and able to work flexible working hours.

• Basic knowledge of Microsoft Office applications, specifically MS Word and Excel as well as office equipment like copiers and printers.

• Globally minded and eager to work with people from diverse backgrounds and holding diverse viewpoints.

Required candidate level: Not defined

Additional information