Job description:

• To supervise and centralise the financial management of the mission.
• To ensure the financial management of a site, while complying with the rules of the mission, the local context, local legislation, donors’ rules and the MdM policies and values.
• To Ensure compliance with MdM deadlines, procedures and policies
• To lead/supervise teams, directly or indirectly (line or operational management) and/or support partner(s).

/en/administrativefinancial-advisor

Job responsibilities

• Preparation and submit the monthly/annual budget (forecasts and actual) alongside operational teams (MdM and/or partners)

• Checking the mission’s accounting (check accuracy and consistency), close and submit the accounts
• Management of the mission’s cash-flow (minimum levels of cash, update bank accounts and the mission accounts, internal transfers, regular checks on balances)
• Preparation requests for cash supplies (annual and monthly)
• Elaboration of amendments and financial reports, monitoring of donor contracts and their consumption, propose amendments if necessary
• Adapting and translating into English any financial local documents required for the reports
• Might be asked to manage international transfers between MdM representations
• Keeping the financial archive in the mission (do the copies, classify and archive)
• Supervision and control the production of internal and legal accounting documents (state of the accounts, banks, justification of balances, financial records, etc.)
• Monthly preparation of salaries and social charges and perform all payments
• Conduct bank and cash payments, bank cards management
• Check invoices (compliance check), file, copies, archive
• Checking and monitoring partner's financial reports as stipulated by the partnership agreement
• Alert operational staff and line managers to any discrepancies in consumption and financial risk
• Monitor the implementation of the financial and cash management procedures of the mission and/or partners
• Communicate, advise and provide support to teams (MdM or partners) in understanding the financial framework.
• Provide technical support to operational staff, on-site financial staff and/or partners
• Contribute to the development of the framework, procedures and tools. Suggest adjustments to processes and tools
• Consolidate, control and communicate accounting related information
• Follow-up budget with the program team and lead the process for budget planning and budget revision
• Monitor the financial plan
• Check allocations (accounting and budget, donor codes) regularly
• Accounting software SAGA configurations
• Consolidate supply requests and prepare the overall requests for mission supplies
• Contribute to audit management (prepare documents, respond to auditors, follow-up recommendations, etc.)
• Monitor the legal and fiscal framework
• Supervise the archiving of accounting and financial documents
• Monitoring contracts that are under his/her responsibility, proofread mission contracts
• Advise, arbitration, and support the measures to be taken in the event of difficulties, and/or incidents

Required qualifications

Main skills

• Master accounting and financial procedures (NGOs and donors)
• Master in Excel and the Microsoft Office Pack
• Ability to use field accounting software (SAGA)
• Summarise and communicate/submit on the financial and accounting management procedures of MdM and donors
• Analyse significant discrepancies between forecasts and actual records, interpret them contextualise them, identify the causes and risks, warn
• Understand and interpret a legal and fiscal framework
• Adapt schedules according to priorities and unforeseen event
• Understand and identify institutional donors’ cycles and procedures
• Read, construct and analyse a budget and carry out budget monitoring
• Communicate (speaking and writing) in a foreign language
• Analyse and communicate accounting and budgetary information
• Share professional expertise
• Organise the priorities of the relevant activities, adapt planning according to priorities and hazards
• Work in a team
• Proactivity
• Draft professional documents, draft and format notes, documents and/or reports
• Take decisions and arbitrate

Education / Previous professional experience required:

• Higher education (five years post-secondary education)
• Four years of experience required in financial and/or accounting management.

Required candidate level: Not defined

Additional information